Background Verification Checklist

When to use this

Use this checklist during hiring, contractor onboarding, or role change into a higher-risk position.

Related controls

• A.6.1 Screening
• Personnel Screening Register
• A.5.34 Privacy and Protection of PII

Checklist

• Confirm the role is within ISMS scope.
• Identify role risk level and information classification exposure.
• Confirm the legally permitted screening checks for the role and location.
• Verify identity using approved method.
• Review CV or work history for obvious gaps or inconsistencies.
• Verify qualifications, certifications, or licences where relevant.
• Perform reference checks where permitted and justified.
• Document limitations where a previous employer only confirms dates or job title.
• Document follow-up on gaps, irregularities, or unresolved concerns.
• Confirm screening completion before start date or sensitive access.
• Record evidence location in Personnel Screening Register.
• Apply retention and access restrictions to screening evidence.

Decision record